How safe are our memories?

A recent post in the Preston History Facebook group featured the petition seeking to block the Government from destroying the original copies of wills after twenty-five years, simply retaining digital copies. An article in today’s Guardian brings home the dangers to all our records by a reliance on ‘The Cloud’ as the only form of storage.

The article, written by Jessica Traynor and headlined ‘Power grab: the hidden costs of Ireland’s datacentre boom’, is chiefly about the huge demands placed on that country’s electricity supply by the datacentres in which the contents of ‘The Cloud’ (and all our online records, including our photographs) are stored:

‘In 2023, the consulting company Bitpower put the number of datacentres in Ireland at 82. Ireland’s Central Statistics Office reported in 2021 that these centres were using up to 18% of the country’s metered electricity, the same amount as every urban household in Ireland combined.’

What is of interest and concern to all historians is the fragility of this ‘digital archive’.

All records are fragile, and just how fragile is shown by the destruction of Ireland’s archives during the Irish Civil War, as Jessica writes:

‘One of the conflict’s pivotal moments occurred on 30 June 1922, when the Public Record Office, a repository of more than 700 years of local records, was burned during a battle between the Irish Republican Army, which had rejected the terms of the 1921 Anglo-Irish treaty that brought the Irish Free State into being, and the Free State government. “It was an act of cultural vandalism,” said Catriona Crowe, the former head of special projects at the National Archives of Ireland. “For a long time people didn’t realise what we had lost”.’

Jessica goes on to quote Catriona’s succinct description of the fragility of modern records:

“Well, the first thing to say is that the most secure form of knowledge preservation is stone, and the oldest,” Crowe said. “After that, parchment – it survives all kinds of difficulties and remains robust. Then we had rag-based paper, from the 15th century onward, and after that acid paper cut from forests in the early 19th century. This deteriorates very quickly and needs to be kept stable. But by far the most unstable form is digital. We have a black hole opening in history. When Irish government departments started using computers in the 1970s, there was no network, and many of those files can’t be read any longer. There’s no real policy for digital preservation of state records. A nightmare is facing us. Emails, Excel, Word, PowerPoint – they’ll all vanish – unless there’s a decision made by the government.”


Discover more from preston history

Subscribe to get the latest posts sent to your email.

One thought on “How safe are our memories?

  1. Peter, Hi. A difficult one! From a deceased’s personal and the family’s point of view a copy of a will should normally be kept by the person making the will, their family, probably executors and also probably the solicitor who might have drawn up the will. This may be in both digital and/ or paper format. From HMRC’s point of view they may have seen and retained a copy of certain wills , particularly those of individuals who have held large estates or have paid Inheritance Tax. From the State’s point of view I have never fully understood why a deceased person’s will is normally made publicly available other than, in the event, of a potential beneficiary feeling he/she might be able to make a claim on an estate. I suspect that this is relatively infrequent but the cost of retaining copies of wills, for this purpose, in digital or hard copy format is probably substantial. Wills can, of course, be very useful and informative to historians , but at what cost to the nation? Should it be considered appropriate for the State to keep copies of Wills it would seem sensible to keep at least 2 digital copies (one being a back up ) on different secure systems . Arguably both paper and digital are similarly vulnerable . However the cost of keeping them in a legible digital format is probably cheaper. Maybe the precedent for this proposed change of practice is the Land Registry. Paper copies of conveyances, details of charges held, easements etc are now kept by the Land Registry in the form of a digital summary. The paper copies are expected to be kept by the family and/or solicitors. If title has not been registered or is not available in legal form then any claimant will have to prove a valid interest before any right can be accepted by a Court. Sadly I feel that at the moment, with the current state of the nation’s finances, I am far from convinced that the State/we can afford the cost of retaining and maintaining paper copies of what would normally be considered private documents. Perhaps Government efforts should be focused on getting the Nation’s economy back on track and dealing with the seemingly increasing global economic and political instability. In these circumstances I don’t think that keeping hard copies for 25 years and then only in digital format thereafter is unreasonable. Personally I would accept the Government proposal on condition that safe and secure digital back up is kept. It would be interesting to know how the Land Registry ensure that they retain secure back up data. Best wishes, Richard Ainscough.

Leave a Reply